Transparency, security, control: the future of document management

We want to change the way the world handles documents. Our standard puts transparency, security, and control at the center: every file has a verifiable history, every access is tracked, every sharing is protected. Welcome to the future of document management, where trust is not an act of faith but a measurable technical result.

Why do “transparency, security, and control” truly change the rules?

Traditional document management relies on shared folders, multiple copies, and unmanageable email chains. This creates opacity (who did what?), risks of breaches, and loss of control. With a modern architecture on a decentralized cloud and immutable activity logs, transparency, security, and control become native properties of the document—not optional promises.

What is operational transparency?

Can I see the entire life of the document—creation, revisions, accesses, sharings—without gaps?
Yes: a chronological log signs each event with date/time and user identity. This creates a “document ID card” that eliminates disputes, enables fast audits, and makes collaboration reliable even between different teams and organizations.

How is “security by design” achieved, not “after the fact”?

Are encryption and backups enough?
They are necessary, but not sufficient. “Security by design” means end-to-end encryption, access segmentation, isolated environments for sensitive projects (Audit Room, Edit Room), secure invitations for external users, and policies that prevent redundant copies or unauthorized downloads. This way, security doesn’t rely on individual attention but on architecture.

How does total control not hinder collaboration?

Does more control often mean more bureaucracy?
The “no-copy collaboration” approach avoids duplication: everyone works on the same version, with granular permissions (read-only, comment, edit), deadlines, etc. The result: faster iterations, fewer errors, clear responsibilities, and full transparency on who approved what and when.

Key functions that deliver value today (not tomorrow)

Document identity: strong metadata (owner, versions, log), QR for sharing.
Audit & Edit Room: dedicated spaces for due diligence, tenders, bids, contracts—with immutable final reports.
Smart permissions: SSO, MFA, client/vendor invitations with deadlines and instant revocations.
Active & passive sharing: controlled sending or secure file collection from third parties, with no format limits.
Certain versioning: no more “final-final-ok.pdf”; single timeline, fast recovery, and version comparison view.
Compliance-ready: traceability, data minimization, retention policies, and audit trails for regulated industries.

Example use cases

Law firms: confidential files, NDAs, M&A data rooms; evidentiary transparency and access control.
Consulting & procurement: tenders, offers, minutes; end-to-end security and “need-to-know” views.
Finance & HR: sensitive documents, supplier/employee onboarding, monitored signatures and deadlines.

If your organization wants to elevate transparency, security, and control from slogans to measurable results, now is the time to test it “in the field.” Request a personalized demo: we’ll map your workflows, configure permissions and workspaces, and show how to reduce risks, shorten review times, and increase operational certainty.
Welcome to the future of document management.

Gianluigi Michelotto
Co Founder Certiblok

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LA PIATTAFORMA DRM®
Document Relationship Management,

che rivoluziona il modo di gestire e condividere i documenti, anche quelli più riservati.

Semplifica il lavoro in team, gestisce le scadenze, ti collega con clienti, fornitori, consulenti ed enti ispettivi, garantendo la massima protezione del tuo patrimonio documentale attraverso il cloud decentralizzato e la tecnologia Blockchain.