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Automatic file versioning on Certiblok: version comparison for internal audits of EU mechanical SMEs 2023/1230

24
Jan

Automatic File Versioning is a key requirement for properly managing internal audits in mechanical SMEs subject to EU Regulation 2023/1230. Certiblok enables companies to track, compare, and prove every document change without manual intervention or the risk of information loss.

Why Versioning Is Central for Mechanical SMEs

Mechanical-sector SMEs operate in an increasingly stringent regulatory environment. Technical drawings, manuals, procedures, and declarations of conformity are updated frequently and must always remain consistent with the actual state of the products.

Without a structured versioning system, the risks are high:

  • use of outdated documents;

  • lack of traceability of changes;

  • difficulty demonstrating compliance during an audit.

Certiblok addresses this issue at its root by making versioning a native platform function rather than a manual process delegated to users.

How Certiblok’s Automatic Versioning Works

Every file uploaded to Certiblok has a digital “identity card” thanks to DRM® (Document Relationship Management). This means that every new version is automatically archived without overwriting the previous one.

The system allows users to:

  • view all historical versions;

  • know who uploaded each version;

  • verify the date and context of every change;

  • always access the latest valid version.

This approach is particularly effective during audits, as it eliminates any ambiguity about which document was in force at a given point in time.

Simpler, Verifiable Internal Audits

During internal audits, one of the most common challenges is reconstructing document history. With Certiblok, version comparison is immediate and does not require exports or cross-checks.

Auditors can:

  • consult versions directly within the platform;

  • verify consistency between documents and processes;

  • review changes without duplicating files.

For SMEs, this means a drastic reduction in audit time and a significant increase in the reliability of internal checks.

Compliance with EU Regulation 2023/1230

EU Regulation 2023/1230, which strengthens safety and traceability requirements for mechanical products, demands rigorous document management throughout the entire product lifecycle.

In this context, versioning, auditing, and traceability become inseparable elements. Certiblok helps SMEs demonstrate:

  • continuous control of technical documentation;

  • availability of the correct versions;

  • complete historical records of all changes.

All of this without introducing operational complexity or parallel systems.

A Single System for Versioning and Document Audits

Unlike traditional storage solutions, Certiblok does not separate archiving from control. Versioning is natively integrated into decentralized storage, making every file:

  • secure;

  • immutable in its historical versions;

  • always verifiable.

This approach is particularly well suited to mechanical SMEs that face frequent audits with limited resources.

Certiblok’s automatic versioning represents a tangible advantage for SMEs dealing with internal audits and regulatory requirements such as EU Regulation 2023/1230. The ability to compare versions, prove traceability, and always work with up-to-date documents reduces operational risk and simplifies compliance.

For European mechanical companies, this means transforming audits from a complex obligation into a structured, continuous, and sustainable process.

Book your free demo today: we will show you how to strengthen confidentiality, accelerate workflows, and increase document control with a platform designed for security and collaboration. You can contact us directly at commerciale@certiblok.com or fill out the contact form to schedule a time slot.

You can also explore all the advantages of the platform on the Certiblok features page or discover practical examples and case studies on our official blog.

Gianluigi Michelotto Co Founder Certiblok
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