The new EU Machinery Regulation 2023/1230 introduces major changes for all manufacturers of industrial machinery, mandating digital-only documentation management and advanced standards for security and accessibility. Fully applicable from January 20, 2027, the Regulation marks a definitive shift away from the old Directive.
It requires machinery manufacturers to adopt a digital, accessible, traceable, and printable document management system. Certiblok provides a dynamic and immutable QR Code (the visible document can change, but the QR Code remains the same), version control, audit trail, access management, and encrypted storage on decentralized cloud infrastructure to meet these requirements in a robust and verifiable way.
In this new regulatory environment, EU Regulation 2023/1230 raises the bar for documentation, traceability, and cybersecurity. Technical files and user instructions may now be provided in digital form, provided they are printable and always available to authorities and notified bodies. This makes a DRM (Document Relationship Management) system essential—one that ensures version control, strong authentication, and verifiable integrity.
What really changes for technical documentation?
Under Regulation (EU) 2023/1230, manufacturers must prepare and maintain the complete technical documentation and present it promptly to authorities upon request. The Regulation allows for digital (printable) instructions and documentation, requiring that all information be accurate, clear, and up to date in the user’s language. This includes version management, update traceability, and continuous availability.
Operational interpretations highlight a shift toward “mandatory digital transformation” of documentation workflows: centralized repositories, multi-user access, audit logs, and compliance reports become practical prerequisites for passing audits. These involve multi-factor authentication, user roles and permissions, and automated backups.
Why is Certiblok “compliant-by-design” for manufacturers?
Certiblok offers geo-distributed storage on decentralized cloud infrastructure with AES-256 encryption. Files are fragmented, encrypted, and distributed across thousands of nodes, making them resilient to failure and immune to ransomware. Reconstruction from fragments guarantees business continuity—creating a technical proof of integrity that exceeds the limits of centralized cloud systems.
The Certiblok DRM® (Document Relationship Management) layer adds document identity, immutable versioning, activity logs, deadline notifications, Dynamic QR Codes for controlled sharing, previews, and integrated “Share’n Talk” chats within documents. The Audit Room enables evaluations and due diligence without file duplication, maintaining full chain-of-custody and traceability for inspections.
How do machinery, Regulation (EU) 2023/1230, and document governance intersect?
The Regulation distributes responsibilities across the entire chain—manufacturers, importers, and distributors—requiring digital contact details, up-to-date documentation, and risk assessments that also cover software updates and subsystem interactions. Effective document governance with workflows, granular permissions, and auditable records is therefore indispensable.
Practical implementation with Certiblok
Access control and traceability: SSO, user roles and permissions, tamper-proof audit logging.
Dynamic QR Code: Automatically generated, can be public or private; documents can be updated without changing the QR Code. It can be permanently affixed to machines, ensuring documents are always accessible to clients and authorities.
Versioning and preservation: All versions are stored and retrievable to demonstrate the “state at market placement.”
Real-time updates: All stakeholders, including suppliers and customers, are notified of every change.
Secure sharing: Controlled links, QR access, and automatic notifications for updates sent to customers, suppliers, and notified bodies.
Resilience: Decentralized architecture, end-to-end encryption, and built-in business continuity.
From drafting digital instructions to their controlled distribution, from risk assessment to change logs, the platform becomes the “nervous system” of compliance. Certiblok bridges practice and regulation: documents remain accessible, printable, and verifiable, with enterprise-grade cybersecurity and audit readiness on demand.
You can discover the platform’s full range of features on the Certiblok Features Page, or explore real-world examples and case studies on our official blog.
Certiblok STORAGE
Archivia i documenti in totale sicurezza con spazi di archiviazione per ogni esigenza in un cloud decentralizzato
Certiblok SHARING
Condividi e richiedi documenti in un click. Definisci permessi e scadenze per ogni documento.
Certiblok EDITING
Modifica online i documenti con i membri del tuo Team.
Certiblok AUDITING
Il controllo completo sulla gestione dei documenti per due diligence, ispezioni o specifici utilizzi.
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CERTIBLOK,
LA PIATTAFORMA DRM®
Document Relationship Management,
che rivoluziona il modo di gestire e condividere i documenti, anche quelli più riservati.
Semplifica il lavoro in team, gestisce le scadenze, ti collega con clienti, fornitori, consulenti ed enti ispettivi, garantendo la massima protezione del tuo patrimonio documentale attraverso il cloud decentralizzato e la tecnologia Blockchain.
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