Accountant Sector

Financial statements, declarations, and client files always in order

Certiblok organizes accounting firm documentation by client and deadline, eliminating file dispersion across emails, folders, and multiple clouds.

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GDPR Compliance Compliant storage Automatic deadline alerts

Accounting firm with Certiblok document management

The daily challenges of the accounting firm

Traditional document management slows down operations and increases the risk of non-compliance.

Documents scattered across different channels

Emails, WhatsApp, PEC, personal clouds: client files are everywhere except in a single searchable archive.

Tax deadlines at risk

Without a centralized system, the risk of forgetting a declaration or an obligation increases exponentially.

Inefficient document search

Finding a balance sheet from 3 years ago or an old declaration takes valuable time away from consulting.

Collaboration difficulties

Sharing documents with clients or colleagues securely and trackably becomes a complex operation.

How Certiblok transforms your firm

A platform designed for the specific needs of accountants and their clients.

Organization by client

Dedicated folders for each client with all documents organized by fiscal year and type.

Integrated deadline management

Automatic alerts for declarations, balance sheets, and obligations directly linked to reference documents.

Invite Guest for your clients

Clients access shared folders for free without needing a Certiblok subscription. Perfect for document exchange.

Compliant substitute storage

Activate compliant substitute storage with fiscal regulations with a tailored project for your firm.

Measurable results for your firm

The numbers speak: here's what accounting firms using Certiblok achieve.

-65%

Document search time

Instant search vs endless folders

100%

Deadlines met

Zero forgotten obligations thanks to alerts

+40%

Clients per collaborator

Increased operational efficiency

-80%

Emails for doc exchange.

Everything goes through the client portal

How it works for accountants

Four simple steps to completely digitize your firm's document management.

Organize client folders

Create the folder structure you prefer for each client: by fiscal year, type, or whatever suits best.

Upload and tag documents

Each document is associated with the client's tax code/VAT number, fiscal year, and type.

Set deadlines

Link automatic alerts to obligations: declarations, payments, financial statements. The system notifies you in advance.

Invite clients as Guests

Clients access their folders for free even without a Certiblok subscription.

Features designed for accountants

Every tool is designed for the specific needs of professional firms.

Customizable folders

Create the structure you prefer for each client type (LLC, sole proprietorship, professional).

Advanced search

Find any document by client, year, or type in seconds.

Deadline management

Integrated calendar with configurable alerts for every tax and corporate obligation.

Invite Guest feature

Clients access shared folders for free. Granular permissions and complete tracking.

Case study: Rossi & Associati Firm

How a firm with 8 collaborators revolutionized document management.

Rossi & Associates Firm — Milan

Mid-size accounting firm

The challenge. Documents scattered across emails and shared folders. Hours lost searching for client files and coordinating tax deadlines.

The solution. Dedicated client folders, automatic deadlines, and Guest Access for the firm's 350+ clients.

350+

Clients managed

Collaborators

+35%

Operational efficiency

Now deadline management is automatic, and our clients appreciate the Guest feature that allows them to access for free.— Dr. Marco Rossi, Owner

Frequently asked questions

How does Certiblok help the accounting firms?

Certiblok centralises all mandatory documents of the accounting firms in a single platform: document exchange with clients and retention of tax records. Every file has a versioned history and a blockchain notarisation certificate, so you can prove at any time which document was valid on a given date.

Which Certiblok modules are used most in the accounting firms?

The most used modules are secure sharing and DRM & Archive. They can be activated independently: you start with the one that solves the most urgent problem and add the others later, without migrating your archive.

Is documentation shared with customers, auditors or authorities traceable?

Yes. Every share generates a 1:1 log of who opened, downloaded or printed the document, with date and time. Access can be revoked at any moment, and revocation is immediate for links that have not yet been opened.

How long does it take to get started, and is my data safe?

Set-up takes minutes: you upload the existing archive and organise it by folders and expiry dates. Data is stored on a decentralised infrastructure with ISO/IEC 27001:2024 certified processes and GDPR-compliant hosting inside the European Union.

Digitize your accounting firm

Discover how Certiblok can transform your firm's document management. Book a free demo.

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